fbpx

INFO

W

Legal Office Assistant (Part Time)

W

Salary $19.37 - $20.32 Hourly

W

Job Type Part Time - Permanent

W

Job Number 2021-ELUHO-001

W

Location Thurston County – Tumwater, WA

W

Department Environmental & Land Use Hearing Office

Description

Schedule:  25 hours per week, Typically 12pm-5pm, Monday-Friday (can be flexible)
Currently, we are working from home, but there may be times working in the office is necessary.

About us:
The Environmental & Land Use Hearings Office (ELUHO) houses three quasi-judicial tribunals:  the Pollution Control Hearings Board (PCHB), the Shorelines Hearings Board (SHB), and the Growth Management Hearings Board (GMHB).   These Boards provide an easy, accessible forum for independent, expeditious, and efficient review of various state agency and local governmental and land use decisions. The mission of the ELUHO is to support these three independent and impartial boards.

What you will be doing:
You will be the first point of contact for ELUHO and perform basic  legal  support to attorneys and administrative appeals judges.  You will be cross-trained and will back up the GMHB, and PCHB/SHB Legal Assistants as needed.

Who we are looking for:
We work with time sensitive legal issues, so you must be dependable with regular attendance.  Because you will be supporting three different boards, you must be flexible and very adaptable to the different way each board functions.  You must be detail oriented, observant, and able to switch gears midstream to be able to change your work process to theirs to be able to meet their needs.

Why you, a skilled professional, will want this position:
Because we are a smaller state agency, you have the unique opportunity to not be “silo’d” into one line of work.  You won’t be bored with the variety we offer.  You will get to enjoy and learn and expand your knowledge and abilities to become more rounded than most in like positions.  

And if that isn’t enough?
This office values YOU.  You will feel appreciated and equal, no matter what position you hold.  This also means you will have a great work/life balance that includes a “normal” schedule that allows you actual free time to enjoy family, friends, and other social and personal activities.

 

Duties

Some of what you will enjoy doing includes:

  • Responds to requests for information
  • Reads, comprehends and routes legal service documents to the proper authority
  • Performs legal document data entry functions and uploads/retrieves documents from legal databases
  • Assists Legal Assistants in preparing legal documents and certifying records to the Courts (including:  copying; Bates numbering; and preparing certification documents; index, tab, and file case documents; independently prepares legal letters and memos as needed, etc.)
  • Handles mail
  • Orders all office supplies and maintains office supply room ensuring it stays well stocked
  • Prepares and processes vendor, travel or expense vouchers/invoices
  • Designated as the agency Records Coordinator, manages and prepares records being sent and retrieved from the Records Center
  • Maintains well-organized central filing system with ability to track the life cycle of files from creation to closing
  • Ensures files contain no duplicated documents or irrelevant materials
  • Assists Agency Director and Legal Administrative Manager with special projects
  • Backup to GMHB Legal Assistant and PCHB Legal Assistant

 

 

Qualifications

 

REQUIRED:
High School Diploma or equivalent
AND
Two (2) years of clerical experience 

*Experience must include:  Minimum of six (6) months of experience in a legal or professional office environment (i.e. medical records, court clerk, bank or accounting firm)

 **Experience may run concurrently

OR 

One (1) year of legal office experience

*Experience must include:  Minimum of six (6) months of experience in a legal or professional office environment (i.e. medical records, court clerk, bank or accounting firm)

OR

A combination of college education and relevant experience

*Experience must include:  Minimum of six (6) months of experience in a legal or professional office environment (i.e. medical records, court clerk, bank or accounting firm)

 AND  all of the above must include:

  • Experience showing proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Experience/knowledge of common software programs used in a legal office for word processing, data tracking, and calendaring
  • Professionalism, confidentiality, and punctuality
  • Demonstrates reliability and the desire to learn new skills
  • Communicates effectively verbally and in writing
  • Ability to work independently
  • Demonstrated ability to manage multiple priorities, difficult phone conversations with the public and ability to work in fast-moving environment

*Minimal travel required—to agency offices or occasional meetings/trainings

 

PREFERRED:

  • Experience working in state government and/or legal experience

  • Personal/professional experience working on Zoom, TEAMS, or other video conferencing systems (This involves “hosting”, facilitating, and able to create/manage breakout rooms)

 

 

Supplemental Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

  • A letter of interestdescribing how you meet the qualifications for this position as outlined in the job posting; 
  • A current resume, detailing experience, and education; and 
  • A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

Opportunity for All: 
The State of Washington celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email jobs@des.wa.gov.  Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

 

 

 

 

 

Pin It on Pinterest

Share This